This topic describes daily time sheet fields and definitions.
Card Part Fields
| Field | Description |
|---|
| Day
|
This field displays the day for the time sheet.
To select a day in a different week, use the left/right arrows or click the calendar widget.
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| Name
|
This field shows the employee name and number related to this time sheet.
If you have the necessary permissions, this field displays as a drop-down list and you can select the name of other employees to view/edit their time sheets.
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| Time Sheet Status
|
The time sheet status displays as follows:
- Due - This time sheet is in the process of being completed and has not been submitted. You can enter time sheet data and edit time sheet data.
-
Submitted - The time sheet is submitted for processing, but is not approved. You can open the time sheet, but you cannot enter or edit time sheet data unless your security access allows you to resubmit time sheets.
- Approved - The Header portion is approved but that certain lines may need approval from the project manager.
-
Fully Approved - The time sheet is approved and is ready for posting.
-
Rejected - The time sheet can have this status if one or more of the lines have been rejected by the approver.
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Table Fields
| Field | Description |
|---|
| Keep
|
Select this field to automatically copy this line from the previous period at the creation of time sheets. New lines created will inherit this status, which means that they will automatically be copied to all new time sheets until you remove the mark from this field on the lines in question.
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| Favorite
|
In this field, you can select a favorite.
Note: Choosing a favorite may change other details specified for the time sheet line, such as the job or task.
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| Customer
|
Use this field to specify the customer for whom you are charging time.
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| Job No.
|
Use this or the
Job Name field to specify the job for which you are charging time.
Filling out one field will auto-populate the other.
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| Job Name
|
Use this or the
Job No. field to specify the job for which you are charging time.
Filling out one field will auto-populate the other.
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| Task
|
This field is available if the phase you selected has associated tasks.
|
| Daily Description
|
Enter a description of the task specified on the current line.
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| Hours
|
Enter the hours of work spent on this task for this day.
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| Status
|
This field displays the time sheet line's approval status.
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Summary Lines
The lower section of the Time Sheet form displays time sheet totals for the whole time sheet.
| Field | Description |
|---|
| Total
|
This field displays the total hours for each day as well as the total hours for the week.
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| Fixed
|
The fixed number of hours as defined by your administrator on your employee card. This may just be for reference, or a separate setting may also require you enter a minimum of the fixed hours before you submit the time sheet.
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| Balance
|
The difference between the number of hours you entered and the Fixed number that are required of you per your employee card.
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| Invoiceable
|
The total hours entered in the table that are against billable activities.
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| Invoiceable %
|
The above invoiceable amount represented as a percentage.
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